You can also move files from your personal Google Drive, also known as My Drive, to a Google Shared Drive. Migrating files from My Drive to Shared Drive See instructions at Upload Files and Folders to Google Drive. When using Google Shared Drive, you can upload files and folders from your local device to a Shared Drive in the same way that you upload files to your Google My Drive. Moving Files to a Google Shared Drive Uploading files and folders from a device Google Drive for Desktop is a file syncing tool designed for G Suite's Google Drive and Shared Drive that allows you to view Google Drive and Google Shared Drive files on your local device, analogous to a disk drive. If any files are accidentally deleted from a Google Shared Drive, you have 30 days to restore it from the Shared Drive trash before they are automatically deleted. Read more about Shared Drive access levels. We also strongly encourage you to add a Departmental MyID as a Manager of a Shared Drive. We strongly encourage you to designate at least two members of a Shared Drive as “Manager”, in the event that you are unable to Manage the Shared Drive yourself for any reason. Transferring ownership (Manager) of a Shared Drive For a comprehensive guide written for a more technical audience, check out Google Workspace Administrator Help’s article on how to manage a Shared Drive. Google Drive Help also includes a detailed guide. You can reference this process using Google’s guide on creating and managing a Shared Drive. Google Shared Drive creationįaculty and Staff that have purchased Shared Drive storage will have a Shared Drive created for them by a Google Workspace Administrator. Storage used will be in the Drive details section in the right hand panel. Shared Drive Managers can see their quota by clicking on the Shared Drive name, then clicking the "i" in the upper right corner of the screen. To see Shared Drives that you Manage or have access to, log into, then click on Shared drives in the left menu. Storing files in a Shared Drive ensures that the team is responsible for the data rather than each individual being responsible for their own documents, and helps to ensure files critical to team work and collaboration are not gone when an individual separates from UGA. With Google Shared Drive, files are “owned” by the Shared Drive and the members of the Shared Drive, instead of an individual. Google Shared Drive offers the best collaboration space in Google Drive.
However, Faculty and Staff who wish to use a Shared Drive may purchase Shared Drive storage in 100GB increments. The ability for users to create new Shared Drives was disabled August 1, 2022.
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